Access Reports are split into four different reports, in this article, we will explain in detail what information each report contains.
📝 Access Summary Report
The Access Summary Report collates the key working time elements of all Shift Records on the Project and identifies their impact on the completion of the work. The Planned Working Time compared directly with the Actual Working Time gives a high-level view of the time available to site teams to complete works. Works are split by week and include all of the Shift Records regardless of the access type.
When can I use this report?
This report provides a high-level summary of the Project access issues and their impact on the work. This allows you to quickly identify problem areas and delays earlier. The detailed reports provide the event timings behind the combined working time calculations.
What does the Access Summary Report show?
Week - Financial Year week
No. of Shifts - How many Shift Records are being represented in the corresponding week
Average Planned Working Time - The average time planned between Works Commence and Works Complete (see diagram below)
Average Actual Working Time - The average time between Works Commence and Works Complete that actually took place (see diagram below)
Total Lost Working Time - The Lost Working Time for all Shift Records in the period. This is a total not an average.
Shift Productivity Score - Allows project management teams to quickly understand the success of a Shift Record by comparing the actual works against the planned works.
Shift Access Score - A high-level comparison of each Shift Record's Planned and Actual Working Time durations.
Shift Efficiency Score - A combination of both the Shift Productivity and Access Score.
The diagram and key below show an example Shift Record with all possible timings. Only the time between Works Commence and Works Complete (E and F) affects the working times on the report.
A - Possession time
B - Worksite is taken
C - C-form received
D - On-track machines
E - Work commences
F - Work complete
G - Off-track machines
H - C-form handback
I - Worksite handback
J - Possession handback
📝 Possession Detail Report
The Possession Detail Report is essential for understanding delays and assessing their impact upon progress and long-term planning. It shows each access event for the Possession Type. Information is shown per Shift Record and captures the date/time for each field.
When can I use this report?
This report removes hours of administration to provide a real-time record of all possession timings including a comparison to planned, impact upon works and a detailed narrative behind each event. This is essential for understanding delays and assessing their impact upon progress and long-term planning. A narrative on delays is also available when this functionality is enabled.
What does the Possession Detail Report show?
Week - Financial Year week
Possession Reference - The reference that is unique to that particular possession
Worksite Reference -The reference that is unique to that particular worksite
Worksite Location Limit From and To - Possession location bounds
Worksite Mileage From and To - Possession location in miles and chains
ELR - Engineers Line Reference
LOR - Line of Route
Shift Start Date - Date the Shift Record began
Lost Time (Hrs) - The difference between the Planned and Actual Working Duration for each Shift Record.
Lost Working Time - The difference between the Planned and Actual Working Time for each Shift Record.
Shift Score - A high-level assessment of the success of an individual Shift Record.
Access Comments (Reason for Variance) - Comments from the Supervisor as to why there were variances in the planned and actual times
Shift Record URL - URL for the Shift Record
Report URL - URL for the Shift Report
Status - The status of the Shift Record
Project Name - The name of the Project
The report also includes all planned and actual times of a possession and the planned and actual times in hours between each step as shown in the previous diagram.
How is this report calculated?
Pre Works Duration is the time between Possession Start and Works Commence.
Working Time is defined as the time between Works Commence and Works Complete.
Post Works Duration is the time between Works Complete and Possession Handback.
Lost Time is the difference between the Planned and Actual Working Time for each Shift Record.
Shift Score is a high-level assessment of the success of an individual Shift Record.
📝 Non-Possession Detail Report
The Non-Possession Detail Report is also essential for understanding delays and assessing their impact upon progress and long-term planning. It shows each access event for the non-possession type of access. Information is shown per Shift Record and captures the date and time for each field.
When can I use this report?
This report removes hours of administration to provide a real-time record of all non-possession timings including a comparison to planned, impact upon works and a detailed narrative behind each event. This is essential for understanding delays and assessing their impact upon progress and long-term planning.
What does the Non-Possession Detail Report show?
Week - Financial Year week
Worksite Location Limit (From and To)- Possession location bounds
Worksite Mileage (From and To) - Possession location in miles and chains
ELR - Engineers Line Reference
LOR - Line of Route
Shift Start Date - Date the Shift Record began
Lost Time - The difference between the Planned and Actual Working Time for each Shift Record.
Shift Score - A high-level assessment of the success of an individual Shift Record
Access Comments (Reason for Variance) - Comments from the Supervisor as to why there were variances in the planned and actual times
Shift Record URL - URL for the Shift Record
Report URL - URL for the Shift Report
Status - The status of the Shift Record.
Project Name - Name of the project
The report also includes all planned and actual times of work commencing and completing and the planned and actual time in hours between them.
How is this report calculated?
Working Time is defined as the time between Works Commence and Works Complete.
Lost Time is the difference between the Planned and Actual Working Time for each Shift Record.
Shift Score a high-level assessment of the success of an individual Shift Record.
📝 Line Block Detail Report
The Line Block Detail Report provides a real-time record of all Line Block timings including a comparison to planned, impact upon works and a detailed narrative behind each event. This is essential for understanding delays and assessing their impact upon progress and long-term planning. This report shows each access event for the Line Block type of access. Information is shown per Shift Record and captures the date and time for each field.
When can I use this report?
This report removes hours of administration to provide a real-time record of all Line Block timings including a comparison to planned, impact upon works and a detailed narrative behind each event. This is essential for understanding delays and assessing their impact upon progress and long-term planning.
What does the Line Block Detail Report show?
Week - Financial Year week
Shift Start Date - Date the Shift Record began
Line Block Reference Number - The reference that is unique to that particular Line Block
Authority Number - The number of the authority granting that Line Block
Lost Working Time (Hrs) - The difference between the Planned and Actual Working Duration for each Shift Record.
Line Block Status - States if the Line Block was accepted or rejected
Comments - States the reason for a Line Block rejection if there was one
Shift Score - A high-level assessment of the success of an individual Shift Record
Access Comments (Reason for Variance) - Comments from the Supervisor as to why there were variances in the planned and actual times
Variance Category - Type of variance if there was one
Shift Record URL - URL for the Shift Record
Report URL - URL for the Shift Report
Status - The status of the Shift Record.
Project Name Name of the project
The report also includes all planned and actual times of work commencing and completing and the planned and actual time in hours between them.